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Are you overwhelmed by the amount of email you receive each day?

Do you find yourself having to work nights and weekends to keep up?

Do you believe there has to be a better way?

If you answered yes to these questions then meet CleanOut™, your new personal email assistant!

While you’re busy in meetings, conference calls or travelling, CleanOut is working tirelessly behind the scenes finding the most important messages so that when you get back to your laptop or tablet they're nicely organized for you, in priority order, ready for you to decide what action to take.

CleanOut is just what you’re looking for to get organized, improve your efficiency, reduce stress and eliminate those late night email sessions. Watch this video and see CleanOut in action ...

As the video showed, using CleanOut is significantly faster than the way you handle your email today and has follow-up built-in so you won't "drop the ball". In other words, CleanOut will make your life easier and make you look good.

Put CleanOut to work for you and try it free for 30-days. At the end of the trial, we’re confident you will wonder how you ever lived without it.

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Try CleanOut for Outlook free for 30 days!

Definition

CleanOut

[kleen-out]

Noun

  1. an act of cleaning out.
  2. an opening or passage giving access to a place that requires occasional cleaning, such as a pipe.
  3. an awesome new app for taking control of your life by spending less time on your email.

For example:

“Hey Joe, are you ready to go to dinner?”

“Not yet, I need to CleanOut my email first.”

Frequently Asked Questions

Welcome to CleanOut

A. CleanOut is a virtual assistant that guides you through your messages, one conversation at-a-time in order of priority, providing you with tools to quickly deal with them making sure nothing 'slips between the cracks'. Through this process, CleanOut is an order-of-magnitude more productive, considerably less stressful and ensures you deal with the most important business first.

A. Although CleanOut can be used all day long, the primary use case is any time you have been away from your email for a while, such as:

  • At the end of a day of back-to-back calls and meetings
  • After being onsite with a client or prospect
  • After a long flight (without access to Wi-Fi)
  • Waking up after your colleagues, in continents to the east, were filling up your inbox
  • Returning from vacation

And since CleanOut is simply another "view" to your existing Outlook Inbox, you can seamlessly go back and forth between the two depending on how many unread emails you have.

A.:

  1. CleanOut is built on an advanced machine-learning algorithm that is capable of finding unexpected patterns in your email that make messages important to you. For example, a message sent to you on a Saturday morning may be important by itself but what if it is from your CEO and you are the only person in the To line? That message will be exponentially more important and would not be flagged by a rules-based solution. And because it is based on machine-learning, CleanOut will get better at organizing your mail the more you use it.
  2. There are a number of solutions that will sort your email by priority but they still require you to manually select messages from the Inbox. CleanOut relieves you of the stress and constant distraction of having to select which message to review next, by automatically serving up the next most important conversation which allows you to focus on one conversation at a time until your done.
  3. CleanOut gives you leverage by always taking you to the last message in the thread of the next most important conversation. Depending on what action you decide to take, you are given the opportunity to delete all other messages in the conversation. Therefore, if you average five messages per conversation, you will only need to look at a fifth of your messages, in a given timeframe and you will be done so much quicker. This feature alone is a "force multiplier" which will make you significantly more productive [than your peers who do not use CleanOut].
  4. Other solutions are primarily focused on triaging messages (usually on a mobile device) by deleting or putting them “to sleep or snoozing” until the user has more time to deal with them. CleanOut, which can also do triage, is the tool you use when you are ready to deal with them. It provides insight to the context of a message in the conversation and who may have responded already, and a structured workflow for processing messages including follow-up to ensure nothing “slips between the cracks”.
  5. Integration with Skype for Business for when an immediate response is appropriate.

A. For a minimal investment of money and setup time, you should save yourself an hour a day if your currently receive at least fifty (non-spam) messages per day.

Most importantly that hour saved will usually be between 7pm and midnight!

Security regarding email is a sensitive topic for any organization so you can rest assured that CleanOut runs 100% locally (i.e. no data leaves your device), and it is built upon proven Microsoft standards like Azure AD and Exchange.

The CleanOut for Office 365 app has been reviewed and certified by Microsoft and the CleanOut for Outlook Add-in is signed with a Symantec Extended Validation Certificate signifying that it is safe to install on your PC.

Many large organizations control what apps or add-ins you can put on you work devices but they are usually open to installing new software for you, that has a strong business justification and meets security requirements. They don't want you to burn out any more than you do. So ask your IT guy or help desk to install CleanOut for you today so you can become a more productive employee!

The good news is that using CleanOut is actually easier than the way you do it today. Just like going from driving a manual transmission car to an automatic, CleanOut automates the process so you can worry about more important things.

Benefits

It is a badge of honor for many executives to maintain an open-door policy and to manage their own emails. As mentioned above, it is difficult to do both well. Incorporating periodic use of CleanOut into your hectic schedule will drastically reduce the amount of time you spend processing email and free your mind during meetings and calls to focus on the topic at hand. Batching of email into dedicated blocks of time with CleanOut, will ensure you go the most important topic first and get out fast.

It is incredible to consider that Outlook, given its popularity in terms of both number of users and minutes per day spent using it, doesn’t have a structured workflow like your other enterprise applications. With minimal installation effort, CleanOut is “low hanging fruit” that you can introduce to give a productivity boost to all your Office 365 and Outlook users and put a dent in those constantly growing Exchange mailbox sizes.

Whether you are in management or an individual contributor, CleanOut will help you take control of your email so that you can:

  • Reduce the stress associated with keeping up with email and even make it fun
  • Reduce your dependence on email on your phone or tablet, outside of work
  • Save an hour per day! Turn that into an additional billable hour, an hour doing something much more strategic, an extra hour spent with the family or even an extra hour of sleep!

Compare Product Features

CleanOut

for Office 365

  • Machine learning email scoring
  • Automated email workflow
  • Delete entire conversations in one click
  • Multiple incoming email folders
  • Single Outlook profile
  • Last 3 days date range
  • English, German and Spanish
  • Office 365 [hosted] email
  • Does not require Outlook
  • Windows 10
  • Designed for Microsoft Surface
  • Skype for Business Online
  • File in mailbox folders
  • Online use only

CleanOut

for Outlook

  • Machine learning email scoring
  • Automated email workflow
  • Delete entire conversations in one click
  • Multiple incoming email folders
  • Multiple Outlook profiles
  • Unlimited date range
  • English, German and Spanish
  • Office 365, Exchange, IMAP and POP3 email
  • Outlook 2010, 2013 and 2016
  • Windows 7, 8.1 and 10
  • Designed for all types of PCs and laptops
  • Skype for Business on-premise and Online
  • File in mailbox folders, PST files and In-Place archive
  • Online and Offline use
Try CleanOut for Outlook free for 30 days!